| 1. | ACCEPTANCE OF APOLOGIES: A Blackman. J Gale | Action |
| 2. | PARISHIONERS 10 MINUTES: It was reported that N Paget now has a source for trees to replace those that have been removed in Yard lane. Lights at Jockey Lane/Breach Close footpath and The Pound footpath have been reported as not working. | PP |
| 3. | PC MINUTES TO BE SIGNED – 14th September, 2009 Signed as a true record AIF | |
| | UPDATE FROM MINUTES: · WC - Pavement Roughmoor to Rowde ––Roughmoor signs PB to request site meeting. CLARENCE: Westbrook Stills Pond flooding: on going · Ariel Village Photograph: SR to contact B Avery · Holly Tree @Hawkstreet: PP to contact D Wheeler · Calor Prize Money- Hawkstreet notice board: completed. Stone plaque Quotation: on going · Breach Close - Road /Car park: PM gave update report- meeting with Aster pending. Wyatt’s Lake: movement of soil reported – on going. · R Cowdrey Memorial Seat: location sites being investigated. · WC Dog Bylaws: PB reported that Kennet Bylaws will have been transferred to WC. RH to report in Par Mag. Remind owners to clean up after their dogs. · Jubilee Field Gate: on going. | SR PP |
| 4. | DEFIBRILLATOR UP DATE / GRANT FORMS /MEETING? Grant forms completed. Possible Parish Meeting to discuss sites? Donations received from Wednesday Club £250.00 Carnival Committee £200.00. R Schofield has been in contact. | |
| 5. | JUBILEE/MILLENNIUM FIELD, NEW ROAD COMPLAINT : complaint received concerning an incident when footballs from the training pitch have been retrieved from parishioner’s garden. A further request for adequate fencing behind the goal or goal position altered (insufficient area to alter). Also the conifers require trimming and the flood lights are being left on. PP attended the recent meeting of the FBC and this complaint was discussed and action will be taken to rectify matters of concern. Contact Tree surgeons? | PP/FBC |
| 6. | ALLOTMENTS – APPLICATIONS: RE TERMINATION OF TENANCY AGREEMENT AND APPLICATIONS: Following one month’s advert of the vacant allotment, two applications received from J T Paget and T May. It was agreed to allow J T Paget to take over the land vacated by C Thompson. Mr C Collins volunteered to vacate 1.75 acres to accommodate Mr T May’s application. Due to a shortage of small allotments it was agreed that the ¼ acre next to the New Road allotments could be used to provide a further 8 plots. PRO JG SEC KM AIF. The tenancy of the remaining 1.50 acres given to Mr T May PRO RA SEC BA AIF. RA to mark out new plots. PC to plough. RH to contact K Hobbs & J Paget to update records. NEW TENANCY AGREEMENT: Agreed as presented for small allotments. MARKER POSTS: Post to be erected to mark boundary of N Tuck’s plot to prevent tractors cutting across his plot. | RA/PC RH PP |
| 7. | PLAY AREA REPORT: INSPECTION & RISK ASSESSMENT REPORT/REPAIRS All high risk repairs have now been completed. New bark has been ordered. Record contractor has inspected fittings on the Devil’s Island swing and removed the health walker for repairs/modification. | |
| 8. | PARISH PROPERTY REPORT: NOTICE BOARDS: New Road and Hawkstreet doors require attention due to weather. DF Many thanks to Mr Collens for repairs to the Village notice board. NEW SEATS: DF has completed new base at the Pound footpath seat. BUS SHELTER: The light not working at the Pound has been reported by RH NEW SIGNS: ‘No cycling/no ball games/no dogs’ to be ordered from Citeglen. Price quoted £23.31to be queried and ordered. PRO JC SEC JG CARDBOARD SKIPS: Due to miss-use further charges due. RH to report in Par/mag. | RH RH RH |
| 9. | TRANSPORT UPDATE: AGM REPORT: KM to acquire AGM report if available. Mr D Powney will be retiring as a volunteer driver. Many thanks for all his input towards this scheme. | KM |
| 10. | PURCHASE OF CROWN LAND UPDATE:Wansbroughs and Carter Jonas to follow up. | |
| 11. | SOCIAL CENTRE REPORT/TRUSTEE DEEDS: on going with Wansbroughs CHARITY COMMISSION ANNUAL RETURN: forms completed and returned. | |
| 12. | CHEQUES TO BE APPROVED: PRO PM SEC JG AIF Chairman’s Acc £100.00 PRO JG SEC JC 544: B Bullock 278.79 545: E Brown 200.00 546: Callaway Grass 173.75 547: Mazars 655.50 548: Kennet WC 212.98 549: R J Humphries 1842.22 550: Inland Rev 150.81 551: R Stanley 115.00 552: Blackfords 442.75 553: D Fillis 520.00 554: Chairman’s Acc £100.00 555: W V Collens 12.12: DD Internet 17.58 Raby Donation of £250.00 received from the Carnival Committee. FINANCIAL STATEMENT - QUARTER ENDING: 30.09.09 PRO: JGSEC: BA As presented by RH. Signed and agreed. AIF. Allotment: -3415.38 (- allotment rents due) General: 17531.07 Burial: 3691.68 Raby: 45.40 Commercial acc: 1281.54 Transport: 39.00 VAT: -1264.97 TOTAL 17908.34 OTHER INVESTMENT ACCOUNTS: Halifax: Clerk’s Gratuity: 2730.84 Play Area: 1084.64 Village Celebration Fund: 3198.68 Raby 775.77 P/Office J G Davis: 473.63 War Loan: 100.00 TOTAL: 8363.56 TOTAL ASSETS: £26271.90 RECONCILIATION OF BANK ACCOUNTS: PRO: JC SEC: RA As presented by RH - signed and agreed. AIF. | |
| 13. | AUDIT REPORT: Completed and advertised as required. Comments: new seats to be added to Assets Register, nil value assets to be included at £1.00. Ensure figures entered are accurately completed before submission for audit. | |
| 14. | TWINNING COMMITTEE REPORT: Successful visit to Avoca, with visits to Dublin and the Wicklow Mountains etc. B&B very good with everyone made welcome. Return visits are being planned. | |
| 15. | PLANNING: Planning Applications: Mrs H Plummer. 33 The Hollies, Yard Lane: extension to cattery. NO OBJ Audi VW Centre, Devizes Road extension to workshop. NO OBJ Mr R Stafford, 12 & 13 Hunts Mead: alteration to existing garage to include raising the height of the walls and the provision of a pitched roof to create additional storage/recreation space. NO OBJ Mr Mrs Moore, 58 New Road proposed alterations and extension. NO OBJ Withdrawal of Application: Mr J Butler, Bromham House Farm: Change of use of land and buildings to allow parking and storage of vehicles, plant and equipment pending preparation for sale or export; improvements to the road junction. Refusal of Full Planning: Field, Melksham Road, Westbrook: Change of use of land from agricultural to equestrian. Erection of stables and a ménage together with parking area for horse box and vehicles. | |
| 16. | CORRESPONDENCE/EMAILS: See Page 4 · Police request for surgery before some Parish Council Meetings – No objections. BA to check Oct. meeting? The Inspector wishes to be informed if parishioners reporting incidents are kept waiting as previously reported. · St John’s Ambulance canvassers have been causing concern regarding requests for funds through direct debits, and calling evenings. This was reported to the Police and St John’s Ambulance. | BA |
| 17. | PARISH BUSINESS: · Village Plan? Future Housing and environment /Countryside/ ASBO’s. Neighbourhood Watch · Halloween Posters available. · A342 pavement resurfacing –not happened yet; confusing road markings and signs at the Melksham junction also require attention. Site meeting to be arranged. PB · Pound Junction/speed of traffic still causing concern. WC comments? · Dangerous trees at Chittoe – reported. · Jubilee fence in New Road has been damaged and is being used to gain access to the field. Cars also parking in New Road instead of the SC car park. | PB PP |
| 18. | DATE OF POLICY/RISK ASSESSMENT MEETING : Tuesday November 10th KM PP RA PC AB | |
| 19. | DATE OF NEXT MEETING - MONDAY, NOVEMBER 9TH, 2009 RABY LIST/Donations | |
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