| 1. | ACCEPTANCE OF APOLOGIES: - | Action |
| 2. | PARISHIONERS 10 MINUTES: Parishioners present were concerned about the speed of cyclists on the footpath from the Social Centre to the Chantry- an accident waiting to happen with vehicles and pedestrians using the Chantry! Also glass in their greenhouse has been broken on three occasions from balls/stones being thrown from the play area, which is becoming a meeting place for teenagers who also play ball games in the play area. It was also reported that the fencing requires attention. This matter was discussed by Councillors – it was agreed to erect a notice ‘NO BALL GAMES IN THIS PLAY AREA’ and ask D Fillis to repair the fence. Notice in the P/Mag. Congratulations to P Brown following the recent WC elections. | RH PP/DF RH |
| 3. | PC MINUTES TO BE SIGNED – 11th May 2009 signed as a true record AIF. | |
| 4. | ACTION UPDATE FROM MINUTES: · WC - Pavement weed spraying Roughmoor to Rowde- on going. Roughmoor signs: on going CLARENCE: Westbrook: verges have been cut. Stills Pond flooding: BA gave up date – on going. · Ariel Village Photograph: on going. · Fir Trees, Hawkstreet: PP to discuss with letting agents. · Bromham Flag: 3 received, RH to contact Mr Dolby. · Calor Prize Money- Hawkstreet notice board – on going DF. Stone plaque Quotation: on going. · Breach Close: PM has discussed boundary hedge with residents concerned. Hedging was planted on boundary as a ‘buffer’ due to soil bank/barrier not constructed when the car park was completed. Who is responsible for the upkeep of the car park boundary? PM will discuss with residents. · Hedge at Greystones/Cinderborough: letters sent, some work has been carried out but due to nesting birds not completed. This will be cut back as soon as possible. · Wyatt’s Lake: to be reported to Environmental Officer. | PP RH RH/PP PM RH/PM |
| 5. | CEMETERY MEMORIAL SAFETY CHECK REPORT / D FILLIS Completed. · Leaking tap again requires attention. BA to contact Mr King. · Visitor contacted the Clerk to congratulate the Cemetery Caretaker on the excellent job he is doing. | BA |
| 6. | DEFIBRILLATOR: The PC has agreed to provide one machine, and following the advertisement in the P/mag. for donations for another two machines, the PCC has offered to pay for another one. RH to put advert in P/mag. again asking for donations/ sponsors and anyone interested in training sessions etc. The location of the machines will be discussed at the sub committee meeting. Richard Schofield has agreed to display the case and defibrillator in the Social Centre on Carnival Day. | |
| 7. | MAINTENANCE OF RED KIOSKS : painting has now been completed. The lights will remain on. | |
| 8. | ALLOTMENTS – APPLICATIONS: - NEW TENANCY AGREEMENT & INSPECTION MEETING: July 7th @ 7.00pm. PP RA JP JC PC KM | |
| 9. | PLAY AREA REPORT: Fence and gate requires attention. See Parishioners 10 mins. | |
| 10. | PARISH PROPERTY REPORT: Notice Boards: new softwood backing board required for village centre board. Mr Collens to purchase on behalf of the PC and fix. JC reported that some election campaign posters had to be removed. The new WC contact numbers also need to be replaced - PB | PB |
| 11. | FOOTBALL CLUB – USE OF THE MILLENNIUM FIELD: no objections to the request for the continuation of use fro the youth teams with the same conditions and rent of £100.00/ year. The new grass contractor is doing a very satisfactory job. No objections to the request for parking on the Millennium Field for the forthcoming tournament. 120 teams will be playing. PRIVATE USE OF MILLENNIUM FIELD – JULY 18TH: Consent given. New pavilion WC to be un locked for use. PP to arrange. RH produced Indemnity form to be sent. Approved PRO JC SEC JP | RH PP |
| 12. | TRANSPORT UPDATE: AGM – KM hopes to be able to attend. | KM |
| 13. | PURCHASE OF CROWN LAND UPDATE: PP discussed with Carter Jonas – in post! RH discussed with Wansbroughs – on going. | |
| 14. | SOCIAL CENTRE REPORT/ADOPTION OF ACCOUNTS 08/09: Copies circulated to all councillors with minutes. The audit comments were queried – ‘we have not been instructed to carry out an audit of the financial statements. For this reason, we have not verified the accuracy or completeness of the accounting records or information and explanations you have given us and we do not, therefore, express any opinion on the financial statements.’ PP to discuss with Goodwin Shaw. The New Steward Mr John Webb has started his six month trial period. Social Centre Trustee Deeds- RH to obtain from Wansbroughs. SOCAI CENTRE ENTRANCE: Shrubs need to be removed for visibility. Quote received from N Paget £260.00. PRO RA SEC JP AIF | PP PP |
| 15. | NEWSLETTER: circulated and approved. Copies to be ordered from H Armstrong for circulation/P.Office. | |
| 16. | CHEQUES TO BE APPROVED: PRO: JG SEC: AB AIF 512: B Bullock 307.69 513: E Brown 196.00 514: C Jones 112.00 515: Callaways 173.75 516:P Rose 417.60 DD: Internet 17.58 DD: PWLB 3487.87 MWF Car Park Contribution: on going. | |
| 17. | INTERNAL AUDIT:On going. RH to meet with Nicky Chandler next Tuesday. | RH |
| 18. | TWINNING COMMITTEE REPORT : A visit to Avoca in September has been confirmed. Numbers/travel arrangements to be confirmed. Rather than sell tickets for a prize at the Carnival, (the Carnival Committee felt this would take money away from the main raffle) a future donation request would be considered if required. | |
| 19. | PLANNING APPLICATIONS Notice of Listed Building Consent: Mr Mrs Brown, Crowhill Farm, re build external walls following collapse. NO OBJ Notice of Full Planning: Mr P Collins, 81 Devizes Road, erection of PVCu conservatory. | |
| 20. | CORRESPONDENCE/EMAILS: See Page Four. WC Jonathan Gale request to attend PC meeting. October meeting. Police request to hold a surgery at the Social Centre before the next PC meeting. NO OBJ | RH |
| 21. | PARISH BUSINESS: Snow Clearance: PC has received payment from WC. Carnival Cup: JG presented silver cup for prize at the carnival. Dog fouling prevention: a bio degradable paint is used to highlight. Care Rowde: looking for paid employment for service users. Gardening Team cost £15/hour. Age Concern event at Brook House: request for direction markers to be erected in the village centre. NO OBJ. Carnival Quiz Team: PM DP JC +1 Carnival Church Flowers: RH Broadband: Westbrook residents having trouble with service. | PM RH |
| 22. | DATE OF NEXT MEETING – Monday 13th July, 2009 | |