| 1. | ACCEPTANCE OF APOLOGIES:P Mortimer J Partt P Collins D Powney | Action |
| 2. | PARISHIONERS 10 MINUTES: - | |
| 3. | PC MINUTES TO BE SIGNED – 12th March 2012 signed as a true record AIF | |
| 4. | ACTION UPDATE FROM MINUTES: · WC/CLARENCE: Yard Lane banks, Church Hill sign - installed Manholes St Edith Marsh: to be incorporated with the 30 mph road improvements being carried out – concern about the proposed road closure and bus route diversions, both discussed with LB. A342 footpath weeds, pot holes Church Hill & Jockey Lane Pavilion Clock, Verge at The Common, + manhole/drain covers. On-going. · Allotment Track Repairs - New Road: repaired with gravel /The Butts- on going · Village fingerpost: erected, W Pardoe to make plaque –PRO KM SEC JC . Grant not approved. KM to design a crown. Location of refuse bin · Street Lights- reported. · Footpath 39 – on going · Pound Footpath - cleared · Refuse Bins –Highstreet – S 46 Notice served · Refuse at Westfields- being cleared -on going · Council Track Flooding – on going meeting with Crown and land tenant being arranged | |
| 5. | CROWN ESTATE PROPOSALS BREACH CLOSE/ DATE OF MEETING: 1st May @ 6.45pm WC HOUSING SURVEY: on going | |
| 6. | SOCIAL CENTRE REPORT/REQUESTED ITEMS: still concern about the legality of the change over and the Trustees responsibilities. RH to ask the advice of Wansbroughs solicitors. Audit/accounts- on going Y/E 31st Dec 2011. Secretary Mr R Gibbs to be invited to speak at the Annual Parish Meeting FIRE SAFETY REPORT: on going. | RH |
| 7. | AREA BOARD/FORUM MEETING REPORTS: The Area Board Meeting was held at the Social Centre, all agreed that it was a successful venue. A report was given. | |
| 8. | ALLOTMENTS – APPLICATIONS /VACANCIES: 2 of the New Road allotments do not appear to be worked. Concern also about the use of the Cemetery waste area being used by tenants for their weeds etc. Letters to be sent? The small allotment competition will again be judged in July. | RH |
| 9. | PLAY AREA REPORTS: BARK/SLATS/PAINTING: EB reported that the steps on the multi play item required attention. Bark levels at the SC area to be checked. P Rose to finish painting? | PP/DF RH |
| 10. | PARISH PROPERTY REPORT/ DEFIBRILLATOR INSPECTIONS: signed as inspected by councillors. SPORTS FIELD FERTILIZER: on going JB Cemetery: The ashes of Mr Rowland to be exhumed to be re-buried with his wife. QUEEN’S DJ FIELD TRUST APPLICATION: forms completed and acknowledged. | |
| 11. | TWINNING COMMITTEE REPORT At the last meeting of the Committee concern was voiced about the lack of support and interest and the future of the Twinning Association. A solution may be just friendship visits to keep the links going. JG willing to host evenings to practice French now that the classes have ceased. | |
| 12. | QUEENS DIAMOND JUBILEE CELEBRATIONS: The Church roof beacon will be lit on Monday 4th June at 10.35pm accompanied by the Church bells. Next meeting on 17th April. Publicity? | |
| 13. | CHEQUES TO BE SIGNED; PRO AB SEC KM. AIF 2090: B Bullock 374.98 2091: E Brown 244.00 2092: Social Centre 173.50 2093: R Humphries 39.99 2094:Greenthumb 100.00 2095: Crown Estate 4250.00 2096: Callaway Grass 103.17 2097: QDJ Avon Trophies £180.00 2098QDJ –Youth Club 430.00 Green thumb weed control application to be carried out 2 times/year @ £100.00 AIF | |
| 14. | ANNUAL ACCOUNTS: circulated and presented by RH. Total Assets on 31.03.12 £11735.64 As instructed by the Audit-minus the War loan of £100.00 Agreed as presented PRO AB SEC PT AIF RECONCILIATION OF BANK ACCOUNTS: as presented PRO JC SEC KM AIF | |
| 15. | DATE OF AUDIT: Appointed Date 24th July to be submitted by 4th July. INTERNAL AUDIT: It was agreed to use Nicky Chandler from Godwin Shaw. | RH |
| 16. | PLANNING APPLICATIONS INCLUDING NOTICE OF FULL PLANNING: 29 Greystones, extension to form new kitchen/dining room. NO OBJ. 5 Holbrook, St Edith’s Marsh, single and two storey extensions, erection of new detached garage and re-siting of access track. New Bayntun Close Footpath diversion. APPEAL: CHITTOE PLANTATION – on going. PP to attend appeal. | |
| 17. | CORRESPONDENCE/EMAILS: see page 3 Request for the use of the Jubilee and Millennium Fields for the Carnival and May Mile. NO OBJ. 20 MPH adopted for Breach Close. 2 The Leaze – still causing concern. RH to contact environmental Officer. Request for more 30MPH signs in New Road. Community Watch Scheme? Fun in the Sun: it was agreed to host again in July. Gullies New Road/flooding. | RH RH RH LB RH LB |
| 18. | PARISH BUSINESS: It was agreed to remove the poppy wreaths. -Flowers to be arranged for QDJ Queen’s DJ Flag to be flown from May 1st. Cemetery Hedge – to be cut | PP PP/DP PP/BB |
| 19. | DATE OF ANNUAL PARISH MEETING/AGENDA ITEMS/GUEST SPEAKERS-TUESDAY 1ST MAY | |
| 20. | DATE OF NEXT MEETING-ANNUAL PARISH MEETING MONDAY 14TH MAY | |